Jim/David:

Thanks for taking the time to talk on these issues. Notes on what we discussed yesterday are included within the bullets below.

Thanks -

Chris

( 253-874-0555 | Direct: 253-942-3467
        Cell: 253-670-5402 | Fax: 253-952-3435

_____________________________________________
From:   Chris Kelsey 
Sent:   Wednesday, August 22, 2007 11:56 AM
To:     'James Kelly'; David Randolph
Cc:     Tom Giese; Eric deMontigny
Subject:        PM Request?

Jim/David:

Would it be possible to schedule a brief conference call with you this PM? We are deep into getting the RFP/RFQ package together, and would like your input on a few issues:

• Our direction with the RFP, which, in order to entice Enviroquip to bid, will include some deduct options that allow them to consider utilizing one-stage screening, and utilizing some of the SBR basin volume for both digestion and the biological/MBR process purposes. They have stated they will not pursue this project if 2-stage screening and separately constructed MBR tankage is a requirement. We will have everyone submit a base bid which requires these things, but then allow them to propose deducts by way of reduced volumes or retrofitting of existing screens. We have made it very clear that the City has no obligation to consider any of the proposed deducts, and we will fix the way that the deducts are calculated. City agrees to this approach, in an attempt to attract competitive submittals and as a means of exploring some cost savings opportunities. Primary concern, if existing headworks equipment and/or SBR basin volume is utilized, is that the deduct amounts also account for necessary facilities that will be required for maintenance/removal of the equipment, such as hoists, etc.
• Discussion on the revision to the City furnished front end Div 0 specifications for the RFP package spec section, as the manufacturers take acception to some of the conditions that utilities commonly hold general contractors to. We are proposing that the Division 0 specs, which include proposed contract terms that the City and the Supplier will enter into, will be based off of a template put together by the EJCDC. This template presents contract conditions more in line with a supplier/utility relationship, as compared to cookie cutter conditions implemented from a construction contract that reflect a contractor/utility relationship. The template also includes forms for establishing conditions for assignment of the contract to the general contractor at a later date. Local MBR equipment vendors are familiar with these terms and have accepted them in recent MBR projects. We have forwarded an example of these Division 0 documents to Jim Kelly for review by the City, and are proceeding with utilizing them in the RFP/RFQ package. I am going to forward the example to Dick Warren for review as well.
• Design capacities, in terms of what capacities initial membrane modules and support equipment will have, what spare capacity inherent to the equipment package will be required, and any provisions beyond the 2025 design capacity we are designing to. The City concurs with allocating some reserve capacity in the membrane supply cartridges - we have drafted in the proposal the requirement for a capacity of up to 4 MGD (approx. 17% spare) be available if the cartridges were eventually maxed out with installed modules. With this in mind, City believes that we should be designing support equipment, where obvious and appropriate, to the peak condition associated with the eventual full module installation. City also agrees that part of the decision evaluation for choosing the MBR supplier should be what the ultimate capacity of the unit processes that are proposed becomes, if it gets reduced due to utilizing existing SBR volume, etc.
  

If you guys could spare 20-30 minutes on a conference call this PM, it would be appreciated. We're all wide open here.

___________________________
Kennedy/Jenks Consultants
www.kennedyjenks.com
 
Christopher W. Kelsey, P.E.
32001 32nd Ave. South, Suite 100
Federal Way, WA 98001
ChrisKelsey@KennedyJenks.com

( 253-874-0555 | Direct: 253-942-3467
      Cell: 253-670-5402 | Fax: 253-952-3435