----- Original
Message -----
Sent: Tuesday, May 22,
2007 3:17 PM
Subject: RE: Final Design
Documents
Dick
-
The only problem I
see is with item 4.22, a cost of $31,200 for landscape design.....I think
that is too much for a planting plan (excludes irrigation). I think we
can probably hire locally for this design
work.
What do you
think?
jim
From: Chris Kelsey
[mailto:ChrisKelsey@KennedyJenks.com]
Sent: Tuesday, May 22, 2007 2:12
PM
To: James Kelly; Vanetta R Warren
Subject: Final Design
Documents
Jim/Dick:
Please find
attached, in this and 3 ensuing emails, our proposed Amendment No. 4
Scope/Schedule and Budget exhibits for Final Design of the WWTP and BCF
facility expansions. I have also attached placeholders for exhibits to be
added under Phase 4C - Construction Services, per your request. Also,
previous amendment authorization letters have been addressed to Len, which
we have temporarily done again here, but please let me know if we should
change this letter and address to you Jim.
As I am very
conscious about budgets, especially after you have reviewed a budget number
under a previous draft of our proposal, I want to make sure to identify the
items that have caused change in this final proposal. The scope and budget
for the last proposal that you reviewed, which was the basis of our
conversations during our May 11 meeting at our offices, had a bottom line
fee estimate of $1,721,397 before the City Management Reserve. The attached
proposal has a fee estimate total of $1,779,047. An identification of the
items that resulted in the overall increase is as
follows:
- Task 4.14, PM and QA/QC - We
have added additional senior hours of QA/QC to cover 2 issues we discussed
in our May 11 meeting, 1) an additional review period has been created
from the decision to fast track the compost facility design and bid as a
separate package in advance of the WWTP (the 100% submissions will now be
separate, while the BCF design will reach 60% at 30% WWTP and 90% at the
60% WWTP), and 2) additional hours to specifically identify the QA/QC
program that was performed internally before release to the City, and will
include such information as what senior engineers reviewed what documents,
and the word processing protocol in producing the deliverable. An increase
of approximately $12,000.
- Task 4.14, Membrane Equip
Selection - We have added an additional item "I" which separately
identifies our assistance to the City in developing equipment criteria and
warranty information to be utilized in selecting and pre-purchasing the
new BCF mixer, which will be a slightly different procurement technique
than that utilized for the membrane equipment. An increase of
approximately $6,000.
- Task 4.18 Site Investigations
- The previous budget had a placeholder amount of $20,000. We have since
received an official proposal from GeoEngineers in Everett, which came
in at $25,000, and included provisions for 4 borings at the WWTP in the
locations of new buildings, as well as one boring at the BCF. We think
this is appropriate. Additionally, a follow-up conversation with Cascade
Surveying of Arlington on their initial proposal resulted in a $1,200
increase to account for field time and data download for performing spot
elevations of existing facilities and dipping of manholes/sumps to be
added to their topographical and utility survey.
- Task 4.19 Permitting
Assistance - After conversations with our subconsultant, ESA/Adolfson, on
their initial proposal, $3,000 was added for permitting assistance
associated with getting a Shoreline permit and the possibility of needing
an HPA permit through Fish and Wildlife.
- Task 4.22, Final Design
Documents - Our previous proposal had a placeholder of $12,000 for
landscape architecture. We performed lots of research to identify a local
firm, including asking the advice of Perteet, who we know the City
utilizes on road projects, and came to the conclusion that a viable
consultant could not be found locally. We received an estimate from Osborn
Pacific of Seattle, which came in much higher, but had them cut down the
number of design submittals, eliminate design of an irrigation system, and
eliminate their estimated time associated with City permitting, and have
received an updated proposal of $31,200. This includes submission of 10%
conceptual sketches, followed by 90% and 100% submittals that include
landscape plans and details for perimeter plantings/screening at the WWTP,
as well as additional plantings on the west entrance side of the BCF, on
both sides of the entrance driveway.
- Task 4.24, Bidding Services -
We have increased our hours to reflect two different bidding periods for
the BCF and WWTP, which will require more time addressing contractor
inquiries, and require an additional pre-bid meeting/walk through and bid
tabulation. An increase of approximately
$8,000.
The schedule has
shifted such that completion is now about 2 months later for two reasons: 1)
the 60% submittal was shifted back about 3 weeks so that there was time to
incorporate information from the membrane shop drawings into the 60%
submittal following our review of the shop drawings, and 2) the original
schedule showed completion of the final bid documents before getting
comments back from Ecology. We reduced the Ecology review period to about 65
days (45 working days) and showed completion of the final bid documents for
the WWTP about 3 weeks later. This puts completion at the beginning of
September, versus first part of July in the previous version of the
schedule. Approved City permit review is based on the 90% WWTP submittal and
it is assumed that L&I and City building, planning, and fire dept.
review periods will be no longer than the Ecology review periods. The same
assumptions were made regarding reviews for the
BCF.
I have 2 original
copies that I will hold on overnight mailing to you until Thursday PM, to
allow you to provide final feedback and review comments for incorporation.
And in regards to your request for an electronic version of the schedule
Jim, let me know if you need more than what is included in this PDF package
- I'm sure I could get it sent along in Microsoft Project as well. Thanks
again for your support, and we are very excited to get rolling on this
important showcase project!
Chris
<<Letter
Scope Amend 4.pdf>>
___________________________
Kennedy/Jenks
Consultants
www.kennedyjenks.com
Christopher
W. Kelsey,
P.E.
32001
32nd Ave. South, Suite 100
Federal Way, WA 98001
ChrisKelsey@KennedyJenks.com
(
253-874-0555 | Direct: 253-942-3467
Cell: 253-670-5402 | Fax: 253-952-3435