Jim/Dick:

Please find attached, in this and 3 ensuing emails, our proposed Amendment No. 4 Scope/Schedule and Budget exhibits for Final Design of the WWTP and BCF facility expansions. I have also attached placeholders for exhibits to be added under Phase 4C - Construction Services, per your request. Also, previous amendment authorization letters have been addressed to Len, which we have temporarily done again here, but please let me know if we should change this letter and address to you Jim.

As I am very conscious about budgets, especially after you have reviewed a budget number under a previous draft of our proposal, I want to make sure to identify the items that have caused change in this final proposal. The scope and budget for the last proposal that you reviewed, which was the basis of our conversations during our May 11 meeting at our offices, had a bottom line fee estimate of $1,721,397 before the City Management Reserve. The attached proposal has a fee estimate total of $1,779,047. An identification of the items that resulted in the overall increase is as follows:

• Task 4.14, PM and QA/QC - We have added additional senior hours of QA/QC to cover 2 issues we discussed in our May 11 meeting, 1) an additional review period has been created from the decision to fast track the compost facility design and bid as a separate package in advance of the WWTP (the 100% submissions will now be separate, while the BCF design will reach 60% at 30% WWTP and 90% at the 60% WWTP), and 2) additional hours to specifically identify the QA/QC program that was performed internally before release to the City, and will include such information as what senior engineers reviewed what documents, and the word processing protocol in producing the deliverable. An increase of approximately $12,000.
• Task 4.14, Membrane Equip Selection - We have added an additional item "I" which separately identifies our assistance to the City in developing equipment criteria and warranty information to be utilized in selecting and pre-purchasing the new BCF mixer, which will be a slightly different procurement technique than that utilized for the membrane equipment. An increase of approximately $6,000.
• Task 4.18 Site Investigations - The previous budget had a placeholder amount of $20,000. We have since received an official proposal from GeoEngineers in Everett, which came in at $25,000, and included provisions for 4 borings at the WWTP in the locations of new buildings, as well as one boring at the BCF. We think this is appropriate. Additionally, a follow-up conversation with Cascade Surveying of Arlington on their initial proposal resulted in a $1,200 increase to account for field time and data download for performing spot elevations of existing facilities and dipping of manholes/sumps to be added to their topographical and utility survey.
• Task 4.19 Permitting Assistance - After conversations with our subconsultant, ESA/Adolfson, on their initial proposal, $3,000 was added for permitting assistance associated with getting a Shoreline permit and the possibility of needing an HPA permit through Fish and Wildlife.
• Task 4.22, Final Design Documents - Our previous proposal had a placeholder of $12,000 for landscape architecture. We performed lots of research to identify a local firm, including asking the advice of Perteet, who we know the City utilizes on road projects, and came to the conclusion that a viable consultant could not be found locally. We received an estimate from Osborn Pacific of Seattle, which came in much higher, but had them cut down the number of design submittals, eliminate design of an irrigation system, and eliminate their estimated time associated with City permitting, and have received an updated proposal of $31,200. This includes submission of 10% conceptual sketches, followed by 90% and 100% submittals that include landscape plans and details for perimeter plantings/screening at the WWTP, as well as additional plantings on the west entrance side of the BCF, on both sides of the entrance driveway.
• Task 4.24, Bidding Services - We have increased our hours to reflect two different bidding periods for the BCF and WWTP, which will require more time addressing contractor inquiries, and require an additional pre-bid meeting/walk through and bid tabulation. An increase of approximately $8,000.
  

The schedule has shifted such that completion is now about 2 months later for two reasons: 1) the 60% submittal was shifted back about 3 weeks so that there was time to incorporate information from the membrane shop drawings into the 60% submittal following our review of the shop drawings, and 2) the original schedule showed completion of the final bid documents before getting comments back from Ecology. We reduced the Ecology review period to about 65 days (45 working days) and showed completion of the final bid documents for the WWTP about 3 weeks later. This puts completion at the beginning of September, versus first part of July in the previous version of the schedule. Approved City permit review is based on the 90% WWTP submittal and it is assumed that L&I and City building, planning, and fire dept. review periods will be no longer than the Ecology review periods. The same assumptions were made regarding reviews for the BCF.

I have 2 original copies that I will hold on overnight mailing to you until Thursday PM, to allow you to provide final feedback and review comments for incorporation. And in regards to your request for an electronic version of the schedule Jim, let me know if you need more than what is included in this PDF package - I'm sure I could get it sent along in Microsoft Project as well. Thanks again for your support, and we are very excited to get rolling on this important showcase project!

Chris

<<Letter Scope Amend 4.pdf>>

___________________________
Kennedy/Jenks Consultants
www.kennedyjenks.com

Christopher W. Kelsey, P.E.
32001 32nd Ave. South, Suite 100
Federal Way, WA 98001
ChrisKelsey@KennedyJenks.com

( 253-874-0555 | Direct: 253-942-3467
        Cell: 253-670-5402 | Fax: 253-952-3435