Chris –

 

Mike and I have discussed this and there are numerous items we need to have surveyed.  We will coordinate the survey, please provide your point of contact and let them know we will be picking up the project.

 

Jim

 

PS - your too expensive for a wetland J

 

 

I will let Cascade know Jim, but feel compelled to give you the option of contracting separately with them to save our 10% admin markup and coordination hours. If you would rather continue to roll this into our contract as subconsultant work, let me know what would work best for you in terms of timing for a contract amendment (I would propose a value of $11,160 based on below info - approx $8400 from Cascade info that includes additional $100 for direct expenses, all multiplied by the 10% markup, plus 12 hours of my time for management and coordination).

 

So I guess you could save about $3K on the surface by going direct with them, but Arlington time would be required to get through execution of the contract and coordination of the work. And I will offer that I have had to work hard with Cascade at times to get things out of them from a contractual/invoicing standpoint. With this in mind, I guess my honest recommendation to you would be to keep this one with us...

 

As I have specifically had this project set up internally on a "project level", I could hold the value of this additional work under our surveying task for some time without showing the dreaded variance that brings the upper level managers calling....<smile>.

 

Please consider and let me know how you'd like to proceed -

Thanks -

Chris

( 253-874-0555 | Direct: 253-942-3467
        Cell: 253-670-5402 | Fax: 253-952-3435

 

From: James Kelly [mailto:jkelly@ci.arlington.wa.us]
Sent: Wednesday, September 19, 2007 10:23 AM
To: Chris Kelsey
Subject: RE: Arlington Survey BUTLER PROPERTY

Please proceed with this survey.

 

 

Jim:

 

Please review info below from Cascade for Butler property survey. Although not stated directly, this would also include location of the SD line after the City does the locate (horizontal and vertical info, wherever possible through manholes). When you get the chance, let's discuss -

Thanks -

Chris

( 253-874-0555 | Direct: 253-942-3467
        Cell: 253-670-5402 | Fax: 253-952-3435

 

From: Joe Tuell [mailto:joe@cascadesurveying.com]
Sent: Tuesday, September 18, 2007 11:15 AM
To: Chris Kelsey
Subject: Re: Arlington Survey BUTLER PROPERTY

----- Original Message -----

From: Chris Kelsey

To: Joe Tuell

Sent: Monday, September 17, 2007 5:11 PM

Subject: Arlington Survey Work Status

 

Joe:

We have an invoice going out to the City of Arlington this week, and I wanted to follow up with you on a couple of notes and quick questions for the invoices dated 8/30 and 9/12 that we have received from Cascade Surveying & Engineering:

1) Requested invoice amounts. Please review the milestones listed under the payment schedule of our signed lump sum contract. These specify payment of the contract amount based on the following values:

10% upon completion of preliminary office research, 50% upon completion of field work, and 100% upon receipt of acceptable electronic files of the base mapping. These values are valid for the work efforts at both the wastewater treatment plant and the composting facility. To date, we have not received any copies of electronic files in AutoCad format for our review. I have also not received word from you as to the completion of the field work, although I would assume it is complete. Please update me on the status of your work, and realize that I can not authorize the requested 100% level of completion in your 9/12 invoices without receipt of acceptable electronic files for each facility. If you wish to re-issue the 8/30 and 9/12 invoices based on 50% total completion levels for both sites, I will sign off on those after receiving verbal verification from you that the field work is complete. Alternately, I can hold the current invoices and wait for you to issue the Cad files for our review and acceptance. If you wish for our invoicing to Arlington this week to include Cascade work, I will need your prompt input and direction on this.

2) Late charges. At the bottom of your invoices, I notice the condition that "All invoices are due upon receipt. A late charge of 1.5% will be added to any unpaid balance after 15 days." Again, please note the terms of our signed contract, which specify that payment of all subcontracted work will be made within 15 days of our receipt of payment from the City of Arlington. That 15-day period has obviously not begun, as we have yet to invoice the City for any work performed by Cascade. The stated conditions on your invoices are not valid.

3) Requested additional work day. We have received your letter requesting an additional day of time for the field data that we requested be surveyed with the topographical information. Our intent in furnishing the list to you was to outline a set of data that would be beneficial to us during design, but our expectation was that it may not be possible to survey all the data in the additional time (one day) that we originally allocated for this purpose in our contract and that the data would be obtained in the order prioritized within the time allotted. Unfortunately, it appears that this may not have been understood by the field crew and lack of communication during the field work did not clarify the requirements - resulting in what we believe to be completion of the entire requested list of data in two days of additional time (one more day than allotted). In the interest of expediting completion of your work, once we have had the opportunity to review the surveyed data from the list, we will allow an adjustment to the total contract value to account for one more day at the initially quoted cost of $1,200 ($150/hr for an 8-hour day).  This will increase the total permissible contract amount to $12,800.

4) Additional survey work for the Butler property. I have received some information on the City's desires for the surveying of the 22 acre property on the west side of SR 9  from the treatment plant. The City is requesting both boundary and topographic surveys of the entire property, as well as picking up an existing storm drain pipe that currently crosses the property to the river on both the Butler property and the current treatment plant property (portions on both the west and east side of SR 9). The City has indicated that they would locate this line. I believe there are 2 or 3 manholes before the outfall to the river that they would want to get pipe invert information on. Please give me your input on this, as I know you indicated that the boundary survey could get complicated without deed/title reports.

Please call with an updated schedule for delivery of the electronic files, and confirmation of how you would like us to proceed with the current invoicing.

Chris
 

___________________________
Kennedy/Jenks Consultants
www.kennedyjenks.com
 
Christopher W. Kelsey, P.E.
32001 32nd Ave. South, Suite 100
Federal Way, WA 98001
ChrisKelsey@KennedyJenks.com

( 253-874-0555 | Direct: 253-942-3467
      Cell: 253-670-5402 | Fax: 253-952-3435